Office 365 A5

After reading this article, you will find more information about PowerApps licensing, available licensing plans and the differences between them.

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General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses. A high-level overview of the licensing structure is presented below:

	Per user	Seeded PowerApps
Licensing scheme	Per user, per app	Per user	Through Office 365 and Dynamics 365 user licenses
Description	Allow individual users to run applications1 for a specific business scenario based on the full capabilities of PowerApps	Equip users to run unlimited applications based on the full capabilities of PowerApps	Customize and extend Office 365 & Dynamics 365 applications

Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize & extend Office 365 for productivity scenarios. For a complete list of Office 365 licenses that include PowerApps use rights see the table below:

Qualifying Licenses - Office 365
Office 365 Business Essentials	Office 365 A5 for Students
Office 365 Business Premium	Office 365 Education E3 for Faculty
Office 365 A1 for Faculty	Office 365 Education E3 for Students
Office 365 A1 for Students	Office 365 Education for Homeschool for Faculty
Office 365 A1 Plus for Faculty	Office 365 Education for Homeschool for Students
Office 365 A1 Plus for Students	Office 365 Enterprise E1
Office 365 A3 for Faculty	Office 365 Enterprise E2
Office 365 A3 for Students	Office 365 Enterprise E3
Office 365 A3 for Student Use Benefit	Office 365 Enterprise E3 Developer
Office 365 A5 for Student Use Benefit	Office 365 Enterprise E3 without ProPlus
Office 365 A5	Office 365 Enterprise E5
Office 365 A5 for Faculty	Office 365 Enterprise F1

Here is a brief overview of capabilities included with PowerApps for Office 365 plan.

Office 365 A5 Trial

Capabilities		Office 365
Run custom apps/portals	Run custom apps (canvas apps)	Unlimited
	Run custom apps (model driven apps)	-
	Access custom portals	-
Connect to your data	Standard connectors	⚫
	Premium connectors	-
	On premise data gateway	-
	Custom connectors	-
Store and manage data	Utilize Common Data Service	-
Store and manage data	Create and access custom entities (includes complex entities)	-
Execute workflows	Microsoft Flow use rights (See Flow with Office 365 section)	⚫
Per license capacity2 (shared capacity across all PowerApps and Flow usage)	Common Data Service Database Capacity1	-
	Common Data Service File Capacity1	-
	Daily API request limit2	2,000

1Common Data Service database and file capacity entitlements are pooled at the tenant level

2Reference herefor more details on usage limits; “PowerApps and Flow capacity add-on” can be purchased

to increase daily service limits.

Customers that need general-purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis as well as a “per user, per app” basis. Both standalone licenses are fully featured. Details follow.

PowerApps Per App Plan

This allows individual users to run applications (2 apps and a single portal) for a specific business scenario based on the full capabilities of PowerApps for $10/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.

Features in Microsoft 365 A3 vs Microsoft 365 E3 ...

Plans and capabilities		PowerApps per app plan
Run custom apps / portals	Run custom apps (both canvas and model driven)	2 apps
Run custom apps / portals	Access custom portals	1 custom portal
Connect to your data	Standard connectors	⚫
	Premium connectors	⚫
	On premises data gateway	⚫
	Custom connectors	⚫
Store and manage data	Utilize Common Data Service	⚫
	Create and access custom entities	⚫
	Dynamics 365 restricted entities access1	Read only
Execute workflows	Microsoft Flow use rights	Within app context
Execute workflows	(Classic CDS) Non real-time and real-time workflows	⚫
Per license capacity2	Common Data Service Database Capacity3	50 MB
	Common Data Service File Capacity3	400 MB
	Daily API request limit2	1,000
Infuse AI	AI Builder capacity add-on	$

1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment

2Service limits are published here– PowerApps and Flow capacity add-on can be purchased to increase daily service limits

3Common Data Service database and file capacity entitlements are pooled at the tenant level

PowerApps Per User Plan

Which equips a user to run unlimited applications (within service limits) based on the full capabilities of PowerApps for $40/user/month.

Plans and capabilities		PowerApps per user plan
Run custom apps / portals	Run custom apps (both canvas and model driven)	Unlimited
Run custom apps / portals	Access custom portals	Unlimited
Connect to your data	Standard connectors	⚫
	Premium connectors	⚫
	On-premise data gateway	⚫
	Custom connectors	⚫
Store and manage data	Utilize Common Data Service	⚫
	Create and access custom entities (includes complex entities)	⚫
	Dynamics 365 restricted entities access1	Read only
Execute workflows	Microsoft Flow use rights	Within app context
Execute workflows	(Classic CDS) Non real-time and real-time workflows	⚫
Per license capacity2	Common Data Service Database Capacity3	250 MB
	Common Data Service File Capacity3	2 GB
	Daily API request limit2	5,000
Infuse AI	AI Builder capacity add-on	$

1An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment

2Service limits are published here– PowerApps and Flow capacity add-on can be purchased to increase daily service limits

3Common Data Service database and file capacity entitlements are pooled at the tenant level

More details around PowerApps licensing can be found in Microsoft PowerApps and Power Automate License Guide.

Adapted from https://www.microsoft.com/en-us/education/buy-license/microsoft365/default.aspx, see source for additional details.

Microsoft 365 A3	Microsoft 365 A5
Collaboration & Learning	Office Online: web-based document editing	X	X
Office client applications: Word, Excel, PowerPoint, Outlook	X	X
Email and calendar, instant messenger (IM), persistent chat, Yammer	X	X
Files and content management: file storage, sharing, information discovery, Groups, Planner	X	X
Minecraft: Education Edition with Code Builder	X	X
Classroom Tools	Microsoft Teams with classroom experiences, professional learning communities (PLC), and staff teams	X	X
OneNote Class Notebook, Sway	X	X
More inclusive classrooms	Learning Tools, Accessibility Checker, Office Lens	X	X
Voice, video & meetings	Skype for Business	X	X
PSTN (public switched telephone network) Conferencing, Cloud PBX (private branch exchange)	X
Compliance	Legal Hold, eDiscovery search and export	X	X
Advanced eDiscovery, Customer Lockbox, Advanced Data Governance	X
Analytics	Delve	X	X
Power BI Pro, MyAnalytics	X
Management & Security	Intune for Education	X	X
School Data Sync, Data Loss Prevention, Office 365 Rights Management	X	X
Office 365 A3: Advanced Security Management, Skype Meeting Broadcast	X	X
Enterprise Mobility Suite (EMS) A3: Intune for Education, Azure Active Directory P1, Azure Information Protection P1, Advanced Threat Analytics	X	X
Windows 10 Education A3: Windows Defender Antivirus, Device Guard	X	X
Advanced Security	Office 365 A5: Advanced Threat Prevention, Threat Intelligence	X
Enterprise Mobility Suite (EMS) A5: Azure Active Directory P2, Azure Information Protection P2, Cloud App Security	X
Windows 10 Education A5: Windows Defender Advanced Threat Protection	X
Server & CAL Benefits	Productivity Server Licenses and Client Access Licenses (CALs) for Exchange, SharePoint, Skype for Business, etc.	X	X
Windows Server Client Access Licenses (CALs)	X	X
System Center Configuration Manager CML	X	X
System Center Endpoint Protection	X	X

E3 vs E5 comparison

Adapted from https://www.microsoft.com/en-us/cloud-platform/enterprise-mobility-security-pricing, see source for additional details

See More Results

E3 Mobility	E5 Mobility
Identity and access management	Simplified access management and security Centrally manage single sign-on across devices, your datacenter, and the cloud.	X	X
Multi-factor authentication Strengthen sign-in authentication with verification options, including phone calls, text messages, or mobile app notifications, and use security monitoring to identify inconsistencies.	X	X
Conditional access Define policies that provide contextual controls at the user, location, device, and app levels to allow, block, or challenge user access.	X	X
Risk-based conditional access Protect apps and critical data in real time using machine learning and the Microsoft Intelligent Security Graph to block access when risk is detected.	X
Advanced security reporting Monitor suspicious activity with reporting, auditing, and alerts, and mitigate potential security issues using focused recommendations.	X	X
Privileged identity management Provide timely, on-demand administrative access to online services with access-related reporting and alerts.	X
Windows Server Client Access License (CAL)* Provide each user access to server functions from multiple devices for a single fee.	X	X
Managed mobile productivity	Mobile device management Enroll corporate and personal devices to provision settings, enforce compliance, and protect your corporate data.	X	X
Mobile application management Publish, configure, and update mobile apps on enrolled and unenrolled devices, and secure or remove app-associated corporate data.	X	X
Advanced Microsoft Office 365 data protection Extend management and security capabilities across users, devices, apps, and data, while preserving a rich, productive end-user experience.	X	X
Integrated PC management Centralize management of PCs, laptops, and mobile devices from a single administrative console, and produce detailed hardware and software configuration reporting.	X	X
Integrated on-premises management Extend your on-premises management to the cloud from a single console with Microsoft System Center Configuration Manager and Microsoft System Center Endpoint Protection integration for enhanced PC, Mac, Unix/Linux server, and mobile device administration.	X	X
Information protection	Persistent data protection Encrypt sensitive data and define usage rights for persistent protection regardless of where data is stored or shared.	X	X
Intelligent data classification and labeling Configure policies to automatically classify and label data based on sensitivity and then apply persistent protection.	X
Document tracking and revocation Monitor activities on shared data and revoke access in case of unexpected events.	X	X
Encryption key management per regulatory needs Choose default key management options or deploy and manage your own keys to comply with regulations.	X	X
Identity-driven security	Microsoft Advanced Threat Analytics Detect abnormal behavior in on-premises systems and identify advanced targeted attacks and insider threats before they cause damage.	X	X
Microsoft Cloud App Security Gain visibility, control, and protection for your cloud-based apps, while identifying threats, abnormal usage, and other cloud security issues.	X
Azure Advanced Threat Protection Detect and investigate advanced attacks and suspicious behaviors on-premises and in the cloud.	X